Upcoming Events at Community Park
Sun Jul 3, 5:00 PM - Sun Jul 3, 10:00 PM
Community Park
201 Park Dr., Ronaoke, TX 76262
Community: Stockyards
Description
CITY OF ROANOKE, TEXAS VENDOR APPLICATION - 3RD OF JULY ALL AMERICAN FIREWORKS AND FESTIVAL
Event Details
Thank you for your interest in applying for a vendor booth space at our upcoming 3rd of July All American Fireworks and Festival! Applications for this event are due by June 1, 2022. Please note food vendors and food trucks must be able to cater to large volumes of people.
If you wish to register for space, please follow all application instructions carefully. All applicants will be notified by email of acceptance or non-acceptance. Applications will not be accepted after June 1, 2022. The following items must be completed and received for the application to be considered complete:
Completed Application & Acknowledged Vendor Guidelines Page
Total Fee
Current Photos of Products & Display
Notarized Hold Harmless Agreement
Health Inspection Temporary Permit * NEW PROCEDURE Upon completion, please send the temporary permit to the City of Roanoke Permitting Department - permits@roanoketexas.com. The permitting department will manage the permit and any associated fees or questions. The departments phone number is (817) 491-2411.
Vendor Guidelines
1. Due to the number of available booths, the City of Roanoke will select vendors from applications received by the vendor application deadline (June 1, 2022).
2. Submission of an application does not guarantee acceptance. The City of Roanoke allocates a specific number of booth spaces for food vendors. City of Roanoke officials reserve the right to select or reject vendors.
3. Vendors must describe accurately, and in-detail, their booth size and requirements to avoid unnecessary movements of booth locations. Booth movements are at the sole discretion of event planners.
4. Food trucks/trailers with hoods must be inspected by Fire Marshall two weeks in advance. Call (817)491-2301 for appointment.
5. The City of Roanoke will not be providing power for this event. All vendors needing power will need to supply their own generator and fuel.
6. All applicants will be notified of their acceptance or declined application, by email. Vendors not selected will be refunded any paid fees immediately thereafter.
7. If selected as a 3rd of July All American Fireworks and Festival vendor, an email will be sent with booth assignment and setup instructions.
8. 3rd of July All American Fireworks and Festival vendors may set-up between the hours of 11:00 a.m. and 3:00 p.m. on the day of the festival. Vendors must be in place by 4:00 p.m. on July 3rd as no traffic will be allowed into the event location after 4:00 p.m. For the safety of the event attendees, the Roanoke Police Department has asked all vendors remain in place until the event has ended. Vendors will not be permitted to leave until the event has ended, and the public has exited- at approximately 11:00 p.m. The Roanoke Police Department will alert vendors when they are cleared to depart.
9. 3rd of July All American Fireworks and Festival management must authorize any moving or switching of booth spaces.
10. Vendors and/or their representative must be present at their assigned booth during event hours. Vendors are asked to stay the full duration of the event.
11. If needed, vendors must supply their own extension cords, lighting and cord coverings.
12. Vendors shall provide any additional booth decorations and all sale and display items must be contained within booth area.
13. Vendors are responsible for submitting all applicable taxes directly to the proper agency.
14. The City of Roanoke does not assume responsibility for damage or theft of vendor or vendor associates property.
15. The City of Roanoke, Texas reserves the right to cancel an event due to low enrollment or other circumstances which would make the event non-viable. If the City of Roanoke, Texas cancels an event, and no make-up day is established, participants/registrants will be offered a full refund. The City of Roanoke will make a good faith effort to establish a make-up day on any cancelled events and the participant’s registration will be transferred to the future date.
In the case of inclement weather, the City of Roanoke, Texas follows the recommendations of the City Emergency Services team. If an event is cancelled or the City of Roanoke, Texas is closed due to weather, participants/registrants will be notified via email, and all information will posted on the City website and on social media pages. Registration and any collected fees will be transferred to the make-up date; if applicable or refunded.
16. Unless specifically stated on registration materials, the City of Roanoke, Texas does not issue refunds due to participant’s unforeseeable circumstances. In the event the participant/registrant has an illness, or emergency event, the City will do its due diligence to move the funds paid to the next calendar event. If possible, please notify the City of your emergent need for cancellation within 72 hours of the event. Refunds will not be available, nor considered, for participants/registrants who choose not to attend an event or have determined a scheduling conflict. Cancellations will be accepted in writing only. All refund requests must be made by the attendee or credit card holder. Refund requests must include the name of the attendee and/or transaction number. Refunds will be issued in the original manner of payment submitted.
17. All exhibitors are expected to conduct themselves in a professional manner, according to the rules of this agreement. No illegal substances or weapons are allowed on person or in the booth. Any unruly conduct, refusal to follow rules or use of foul language will be considered grounds for removal from the festival.
These above policies apply to all City of Roanoke, Texas events unless otherwise noted in the corresponding event materials. Please read all individual event information thoroughly. By submitting this application, I agree with the provisions provided to me in this application. My submission acknowledges that I
If you wish to register for space, please follow all application instructions carefully. All applicants will be notified by email of acceptance or non-acceptance. Applications will not be accepted after June 1, 2022. The following items must be completed and received for the application to be considered complete:
Completed Application & Acknowledged Vendor Guidelines Page
Total Fee
Current Photos of Products & Display
Notarized Hold Harmless Agreement
Health Inspection Temporary Permit * NEW PROCEDURE Upon completion, please send the temporary permit to the City of Roanoke Permitting Department - permits@roanoketexas.com. The permitting department will manage the permit and any associated fees or questions. The departments phone number is (817) 491-2411.
Vendor Guidelines
1. Due to the number of available booths, the City of Roanoke will select vendors from applications received by the vendor application deadline (June 1, 2022).
2. Submission of an application does not guarantee acceptance. The City of Roanoke allocates a specific number of booth spaces for food vendors. City of Roanoke officials reserve the right to select or reject vendors.
3. Vendors must describe accurately, and in-detail, their booth size and requirements to avoid unnecessary movements of booth locations. Booth movements are at the sole discretion of event planners.
4. Food trucks/trailers with hoods must be inspected by Fire Marshall two weeks in advance. Call (817)491-2301 for appointment.
5. The City of Roanoke will not be providing power for this event. All vendors needing power will need to supply their own generator and fuel.
6. All applicants will be notified of their acceptance or declined application, by email. Vendors not selected will be refunded any paid fees immediately thereafter.
7. If selected as a 3rd of July All American Fireworks and Festival vendor, an email will be sent with booth assignment and setup instructions.
8. 3rd of July All American Fireworks and Festival vendors may set-up between the hours of 11:00 a.m. and 3:00 p.m. on the day of the festival. Vendors must be in place by 4:00 p.m. on July 3rd as no traffic will be allowed into the event location after 4:00 p.m. For the safety of the event attendees, the Roanoke Police Department has asked all vendors remain in place until the event has ended. Vendors will not be permitted to leave until the event has ended, and the public has exited- at approximately 11:00 p.m. The Roanoke Police Department will alert vendors when they are cleared to depart.
9. 3rd of July All American Fireworks and Festival management must authorize any moving or switching of booth spaces.
10. Vendors and/or their representative must be present at their assigned booth during event hours. Vendors are asked to stay the full duration of the event.
11. If needed, vendors must supply their own extension cords, lighting and cord coverings.
12. Vendors shall provide any additional booth decorations and all sale and display items must be contained within booth area.
13. Vendors are responsible for submitting all applicable taxes directly to the proper agency.
14. The City of Roanoke does not assume responsibility for damage or theft of vendor or vendor associates property.
15. The City of Roanoke, Texas reserves the right to cancel an event due to low enrollment or other circumstances which would make the event non-viable. If the City of Roanoke, Texas cancels an event, and no make-up day is established, participants/registrants will be offered a full refund. The City of Roanoke will make a good faith effort to establish a make-up day on any cancelled events and the participant’s registration will be transferred to the future date.
In the case of inclement weather, the City of Roanoke, Texas follows the recommendations of the City Emergency Services team. If an event is cancelled or the City of Roanoke, Texas is closed due to weather, participants/registrants will be notified via email, and all information will posted on the City website and on social media pages. Registration and any collected fees will be transferred to the make-up date; if applicable or refunded.
16. Unless specifically stated on registration materials, the City of Roanoke, Texas does not issue refunds due to participant’s unforeseeable circumstances. In the event the participant/registrant has an illness, or emergency event, the City will do its due diligence to move the funds paid to the next calendar event. If possible, please notify the City of your emergent need for cancellation within 72 hours of the event. Refunds will not be available, nor considered, for participants/registrants who choose not to attend an event or have determined a scheduling conflict. Cancellations will be accepted in writing only. All refund requests must be made by the attendee or credit card holder. Refund requests must include the name of the attendee and/or transaction number. Refunds will be issued in the original manner of payment submitted.
17. All exhibitors are expected to conduct themselves in a professional manner, according to the rules of this agreement. No illegal substances or weapons are allowed on person or in the booth. Any unruly conduct, refusal to follow rules or use of foul language will be considered grounds for removal from the festival.
These above policies apply to all City of Roanoke, Texas events unless otherwise noted in the corresponding event materials. Please read all individual event information thoroughly. By submitting this application, I agree with the provisions provided to me in this application. My submission acknowledges that I
